When small businesses seek to win large contracts, they often encounter an overwhelming amount of rules, regulations, requirements and assumptions that can make the process feel rigid and one-sided.
Don’t you wish the big company decision-makers understood your perspective better? Imagine being able to share thoughts like these in a cover letter or conversation.
In fact, I encourage small businesses to be open about these realities which I call the “GAP Effect” – the space between small and large companies that is difficult to bridge. Here’s how a small business might communicate its position, and challenge the assumptions made about SMEs as suppliers.
Dear CEO,
I hope this letter finds you well. As a small-business owner eager to partner with your company, I’d like to share my perspective on the vetting process we go through. I understand that managing risk in your supply chain is vital and we’re fully committed to meeting your criteria. However, I believe an open dialogue about this process could help us work together more effectively.
Financial Stability:
I completely understand why financial stability is critical. If we were in your shoes, we’d also want to ensure that every link in our supply chain was strong. We’ve made it a priority to keep our financial records in top shape, and we’re happy to provide any documents you need to demonstrate our stability and commitment.
As a small business, we face different challenges to you. Our margins are often slimmer, and we probably don’t have the same financial reserves. However, we’ve built in safeguards and have a strong track record of managing risk. While our balance sheet may not look like that of a large corporation, we offer agility, innovation, and local knowledge – qualities that may be harder to quantify than $$ on a Balance Sheet, but are just as valuable.
Operational Capacity:
We take our operational capacity very seriously. We’ve worked hard to develop scalable processes Still, I believe that closer collaboration in forecasting and planning would allow us to serve you better – consistently meet your expectations and ensure timely, accurate deliveries. This benefits both our businesses.
Quality Control:
Quality is the cornerstone of what we do. Like you, we know that delivering a high standard of work reflects well on both parties. We’ve implemented rigorous quality control measures. Our goal is to show that we can meet, and even exceed, your standards.
Compliance and Risk Management:
We know that regulatory compliance and effective risk management are key to maintaining robust supply chains, and your reputation. While small businesses like ours sometimes struggle with the complexity of regulations – we don’t have teams of in-house lawyers – we’re committed to staying compliant. We would greatly appreciate any guidance or support your team can offer to help us navigate this area and ensure that we continue meeting your requirements.
Ethical and Sustainable Practices:
As a small business, we’re deeply committed to ethical and sustainable practices. We live in the communities where we operate, and live with the consequences of our actions. We believe that our operations should contribute positively to both our community and the environment. Our sustainability initiatives and fair labour practices are part of who we are. We’re eager to align with your Corporate Social Responsibility (CSR) goals to make a meaningful impact together.
Yours sincerely,
SME Owner
Could you write this letter honestly?
Often, it’s not that small businesses don’t have what it takes, but they may not fully understand what needs to be done to reach the next level. Taking a step back to reassess your position could help close the GAP and open the door to those bigger opportunities.
Open communication and emphasising the unique value that small businesses bring – whether it’s agility, innovation, or local expertise – you can move toward building strong, mutually beneficial relationships with larger companies.
