Why (and how) to adopt eInvoicing

eInvoicing

If you’re part of the Aussie business community, you’ll have noticed the government’s big push for businesses to adopt eInvoicing. It can sound expensive and daunting, but if embraced, this initiative could bring plenty of benefits to your business.

Meant for business-to-business transactions, eInvoicing (or electronic invoicing) lets you exchange invoices digitally through shared software, eliminating the need to print or email them. While it’s still optional right now, it’s set to become the new industry norm.

Over 130,000 Aussie businesses are currently registered for eInvoicing, with adoption growing as more software providers integrate it. The recent Federal budget also allocated $23.3 million to help small businesses adopt eInvoicing.

If you’re feeling a bit overwhelmed by the shift, we shall break it down and show you how this change can be a win for your business.

The right software support

eInvoicing works through standard, secure networks, allowing invoice data to be exchanged between different software systems. In Australia (and many other countries), this standard is the Peppol network. To use eInvoicing, both your business and the recipient’s business must use software that connects via Peppol, where Australian Tax Office-approved service providers securely deliver invoices.

The Australian eInvoicing system is designed to integrate easily with your accounting software. Many small-business providers, like Xero, already offer eInvoicing. So, start by checking if your current system supports it. If not, it might be worth switching to avoid a complicated setup.

When choosing new software, remember to look for:

  • Ease of use
  • Good integration with your existing systems
  • Local customer support

A good invoicing solution will help you stay compliant, streamline your process, and reduce errors.

Slashing scams and late payments

The recent Pursuing Payments Report by GoCardless revealed that one in five Australian business owners are losing between $6,000 and $30,000 each year due to late payments, and more than half expect the problem to get worse this year. eInvoicing automates the invoicing process to facilitate more timely payments.

eInvoicing also reduces the number of late payments and builds better business relationships by encouraging prompt, reliable transactions. It can help to prevent delays and miscommunications, allowing everyone involved to move forward smoothly and avoid any financial hiccups.

eInvoicing’s advanced security features, like encryption and secure transmission, protect your data from scams and unauthorised access. Plus, by storing everything electronically, it cuts the risk of losing or damaging physical invoices and makes it a breeze to manage and find your documents when you need them.

What to do with the money saved

Traditional invoicing often comes with high administrative costs, including expenses for paper, printing, postage, and manual processing time. eInvoicing helps cut or eliminate these costs by automating many of these tasks. With digital invoicing, you can lower your operational expenses, boost efficiency, and allocate resources more effectively. Plus, reducing errors and rework from manual invoicing can lead to even more savings both financially and in human resources. 

With late payments dramatically reduced, your cashflow will also become more secure, giving you more cash on hand to reinvest in your business. According to the Pursuing Payments Report, if customers paid on time, 31 per cent of business leaders would use the extra funds to grow their business, 30 per cent would pay suppliers sooner, and 28 per cent would invest in other areas. This creates growth opportunities even in a sluggish economy, allowing you to explore marketing, new products or services, and even hiring more support.

Switching to eInvoicing is a chance to remove pain points in your invoicing process and boost your business’s efficiency. You’ll not only keep up with the new invoicing standard but also improve relationships, reduce late payments and increase cashflow.