Five productivity tools that every small-business owner needs

mentoring, productivity tools

Everyone knows that you need the right tools in order to get the job done. For small-business owners juggling so many hats at once, optimising time is critical to success.

This is where productivity tools come in. From managing projects to making meetings more effective, everything can be streamlined with productivity tools.

Here are five productivity tools that every small-business owner needs.


It is easy to dump an Excel sheet in Dropbox and a folder in Google Drive but harder to find it later. With Notion, we no longer have to worry about this. This all-in-one workspace is one of the fastest-growing productivity apps out there, and for good reason: it replaces your Google Docs, your Google Sheets, your CRM and more!

Although Notion might seem intimidating at first, the app provides building blocks and document layouts for you to start with. You can even add your team members to each workspace/documents. This keeps everyone on the same page, ensuring that your projects move forward efficiently.


Anyone who has been on a video call knows it is difficult to focus. Many people are often multi-tasking, and background noise and distractions only worsen the situation. This makes video calls often more painful than they are productive.

Meet Around, a video calling app catered for the era of remote working. By offering a new way of doing video chats, every team member is included in the conversation. What makes it unique is its use of artificial intelligence (AI). The app uses AI to locate the speaker’s face, even while moving. The speaker’s video is then cropped into a circle, akin to a “floating head”, which removes background distractions. AI is also used to remove background noises automatically, all making for better video meetings that will super-charge your small business.


Meetings are crucial for every team. And yet, many people find them tedious, painful, and even useless. But they do not have to be! Meetric helps managers have super productive meetings. This app boasts unique features like shared agendas, collaborative note-taking, task assignments, next steps reminders, meeting timer and more.

The secret sauce? Notes & todos from past meetings are automatically surfaced in the next meeting – no more forgetting what he/she said. And with Meetric Chrome extension, you can also access and edit the meeting notes/todos of any of your events directly in Google Calendar.


In the modern age, almost nothing can be done without collaboration. Every project is a team effort. But sometimes it can be hard to keep track of what other team members are doing.

Trello helps you and your team stay on task. The app uses a unique visual approach for managing projects. Each project is made up of boards, lists, and cards just like post-it notes.

Though you can use it for personal projects, it’s easy to add team members to any Trello board. Features like timelines, calendars, and even attachments help you keep up to date on every aspect of the project — even the ones you are not in charge of!


Slack is, in essence, a messaging app developed with businesses in mind. Aside from being able to chat, Slack also has many add-ins for workplace tools. For example, you can integrate it with your Google Drive.

Slack also has channels, which can be private or public. These channels help your team organize messages. Instead of digging through months of chat backlogs, simply find the information or message you need by searching through the relevant channel.

Slack is also easy to set up and use, making it a great tool for your small business.