you noticed unnecessary wastage accumulating at printer stations in your
workplace? Common signs of wasted resources include:
Everyone printing in colour.
Certain departments printing much larger volumes than others.
Certain people printing much larger volumes than others.
Your current printers don’t support multi-function devices, cloud connectivity or scanning features which means you can’t digitise your work.
few simple printing process adjustments you can create more sustainable
practices and workflows that will please workers while protecting the bottom
line. Consider what office printing involves:
the use of paper,
ink consumables and
streamlining the management of these processes, your company can improve its
print sustainability across three key areas and will determine whether your
company lives up to its sustainable potential:
Print features and
three priorities are compatible and can be combined as part of an overarching
printing strategy. Here’s how it all works together.
selection of printers and consumables means prioritising modern print hardware
and consumable use patterns can be monitored to avoid unnecessary environmental
impact. Print feature and technology selection involves using your technology
to its potential, embracing modes and options designed for efficiency.
Governance and oversight can bring your sustainability plan together, finding
potential weaknesses in workflows and implementing rules to limit waste.
each of those categories, you have options regarding how to make them fit your
company’s strategy and needs. Here’s where it all goes wrong for lots of
Selecting a device that’s not suited to workplace needs.
Wasteful toner and ink cartridge usage that has damaging effects on the
environment and also impacts running costs.
Good intentions to create sustainable workplaces do not match the
actions and outcomes of those intentions.
what’s the answer? You need tools that you can use and policies set to make
sure your outcomes meet your goals. You can do this via a Managed Print Service
(MPS) that can set sustainable rules and policies such as:
Page limits by user to prevent wastage or default two-sided (duplex)
Follow-me print, which saves documents on a virtual print server and
allows users to print where they are. If print jobs are not released as they
may not be required, the print queues can be cleared daily, therefore not
wasting resources on unnecessary print jobs.
Custom scripts for print management software can issue warnings when
print jobs are surprisingly large, making sure wasteful jobs don’t occur by
Document management systems and improved workflows that make digitised
files easier to work with also contribute to print sustainability – if your
company prints less often, it’s beneficial to all parts of your business.
the right combination of these tactics will revolutionise the way your printing
functions consume resources, from paper and toner to electricity. Printing is
one of the primary business processes that can decrease environmental footprint
when optimised, so you should waste no time in implementing a managed print
Brother has partnered with dedicated print and document management specialists to provide innovative solutions for organisations small and large. Reach out to Brother for a free print assessment and move your workplace towards improved print sustainability. To get started, download the free Guide to Sustainable Printing.